HR and Payroll Administrator

Boksburg, Gauteng, South Africa

Full Time

South Africa

Entry Level

Job Purpose

We are looking for a hands-on HR & Payroll Administrator to join our manufacturing team. The HR and Payroll Administrator supports the HR Manager in managing all day-to-day Human Resources and Payroll activities within the manufacturing environment and supports employee relations, recruitment, payroll and HR administration to ensure smooth HR operations within the plant.

Key Responsibilities

Payroll Management

Manage and process the full monthly payroll cycle accurately and on time.
Capture and verify employee payroll information including hours worked, overtime, leave, deductions, and allowances.
Ensure payroll compliance with company policies and relevant labour legislation.
Prepare payroll reports for management.
Resolve payroll queries from employees in a professional and timely manner.
Maintain accurate payroll records and employee payroll files.

Benefits Administration

Assist with the administration of employee benefits such as medical insurance, MEIBC Benefits and other company benefits.
Process benefit enrollments, changes, and terminations.
Communicate benefit information to employees and assist with queries.
Liaise with benefit providers and ensure accurate employee records.

HR Administration

Maintain accurate employee files and HR records.
Ensure all HR documentation is completed and filed correctly.
Support HR reporting and maintain HR databases and trackers.
Ensure compliance with HR policies and internal procedures.

Recruitment and Onboarding

Assist with recruitment processes including job advertisements, screening CVs, and scheduling interviews, through an Applicant Tracking System.
Support onboarding of new employees including documentation and induction.
Ensure all new employee records are captured on HR and payroll systems.

Employee Relations

Provide support to the HR Manager with employee relations matters.
Assist with disciplinary processes, warnings, and documentation.
Promote a positive working environment and ensure fair HR practices.

Compliance

Ensure compliance with South African labour legislation and company policies.
Support HR audits and maintain accurate HR records for inspections.
Assist with reporting related to labour compliance and HR processes.

Minimum Requirements

Education

Diploma or Degree in Human Resources Management, or related field.

Experience

Minimum 2-3 years HR and Payroll experience, preferably in a manufacturing environment.
Experience managing full payroll processing on Sage Payroll Professional.
Experience with employee benefits administration.
Experience working on Sage Payroll Professional is ESSENTIAL
Experience working on Time and Attendance/ Clocking Systems - Jarrison Clocking System experience will be an added advantage.
Experience and Knowledge of Metal and Engineering Bargaining Council (MEIBC)

Knowledge

Knowledge of South African labour legislation (BCEA, LRA, etc.).
Knowledge of payroll systems and HR administration processes.
Understanding of HR best practices within a manufacturing environment.

Key Skills and Competencies

Strong attention to detail (especially payroll accuracy)
Confidentiality and professionalism
Good communication and interpersonal skills
Strong organisational and administrative skills
Problem-solving ability
Ability to work under pressure and meet deadlines

Additional Requirements

High level of integrity and confidentiality.
Ability to work in a fast-paced manufacturing environment.
Strong focus on accuracy, compliance, and employee service.

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